Free Liability Waiver Template (Ready to Use)

If you run events, classes, tours, or any activity with physical risk, a liability waiver template helps make sure every participant acknowledges the risks and agrees to your terms before they take part. Collecting waivers online — with a typed or drawn signature — beats a clipboard at the door: nothing gets lost, everything is timestamped, and you have a searchable record. This guide gives you a waiver structure you can adapt and shows how to collect signed waivers digitally.

This article is for general information and is not legal advice. Have a qualified attorney review any waiver before you use it, since requirements vary by location and activity.

What a liability waiver includes

A waiver is a short agreement where a participant accepts the risks of an activity and releases you from certain claims. Most waivers share the same building blocks.

Participant full name — short text — required
Date — date — required
Description of the activity — text block — the activity and its risks, stated plainly
Assumption of risk — checkbox — required — participant acknowledges the risks
Release of liability — checkbox — required — participant agrees to the release terms
Emergency contact — short text — optional but recommended
Signature — signature field — required — typed or drawn
Guardian signature — signature field — required for minors

Collect signed waivers free with FormMaker

Turning a waiver into an online form

The key to a digital waiver is a signature field plus required agreement checkboxes. Here is a simple flow:

State the activity and risks in a clear text block at the top so participants know what they are agreeing to.
Add required checkboxes for assumption of risk and release of liability. Making them required means no one can submit without agreeing.
Add a signature field so participants type or draw their signature.
Include the date automatically so every waiver is timestamped.
Add a guardian section shown only when the participant is a minor, using conditional logic.

Best practices for online waivers

Write in plain language. A waiver people can actually read holds up better than dense legalese they skim past.
Separate each agreement. Use distinct checkboxes for risk and release rather than one catch-all box.
Timestamp everything. An automatic submission date and time strengthens your record.
Store securely. Keep waivers in one place you can search by name and date.
Send a copy. Email participants a confirmation so they have their signed waiver too.

Common uses

Gyms and fitness studios, adventure tours and rentals, sports leagues, kids' camps, workshops with tools or equipment, and event organizers all rely on waivers. The same template adapts to each — you change the activity description and risk statement, and keep the signature and release structure.

Build your waiver in minutes

In FormMaker, add a text block with your activity and risk language, required checkboxes for the agreements, and a signature field. Use conditional logic to show a guardian signature for minors. Publish it, then share the link or embed it, and check people in by having them sign on a phone or tablet. Every signed waiver is stored, timestamped, and searchable in your dashboard.

Build your waiver form free with FormMaker

FAQ

Is a digital signature on a waiver valid?

In many places, electronic signatures are legally recognized, but rules vary. Confirm the requirements for your location and activity with a qualified attorney.

How do I handle waivers for minors?

Add a guardian section with its own signature field and show it only when the participant is under 18, using conditional logic. The guardian signs on the minor's behalf.

Can participants sign on their phone?

Yes. The signature field works on phones and tablets, so people can sign at the door or before they arrive from any device.

Where are signed waivers stored?

Every submission is saved in your dashboard, timestamped and searchable by name or date, and you can export them or send copies to a spreadsheet.