Free Purchase Order Form Template | FormMaker
Create a free online purchase order form. Capture items, quantities, vendor, total and approver so purchasing stays organized and trackable. No signup required.
- Category
- E-commerce
- Fields
- 8
- Price
- Free
Live preview — try it out
About this template
A purchase order form gives teams a consistent way to request and approve purchases — what's being bought, from whom, at what cost, and who's signing off. This free template replaces scattered email requests with structured, trackable POs, so approvals are documented and finance has a clean record of every order. Share it internally as a link or embed it in your intranet.
Tips for better responses
- Use a line-item field for items, quantities, and unit prices so orders are unambiguous.
- Capture the vendor and a needed-by date to keep procurement on schedule.
- Include an approver field so every PO has a clear sign-off on record.
- Number your POs (in the intro or a field) to make them easy to reference later.
What's included
- Requestorsection
- Nameentry
- Departmententry
- Date needed byentry
- Vendorsection
- Vendor / supplierentry
- Itemssection
- Items, quantities and unit priceseditor
- Estimated totalentry
- Reason / noteseditor
- Approvalsection
- Approving managerentry
Frequently asked questions
- Is the purchase order form template free?
- Yes. Every template is free to use. The free plan covers 3 forms and 100 submissions a month, with no credit card required.
- What fields are included?
- 8 fields: Name, Department, Date needed by, Vendor / supplier, Items, quantities and unit prices, Estimated total, and more. You can add, rename, reorder or delete any of them.
- Do I need to know how to code?
- No. You edit the fields in a drag-and-drop builder and publish with one click. Embedding it on your own site is a copy-paste snippet.
- Where do the responses go?
- Straight to your FormMaker dashboard, where you can read them individually, search across them, or export the lot to CSV. You can also push them to Google Sheets, Slack or Zapier.
Ready to use this template?
Start free — 3 forms and 100 submissions a month, no credit card.
Use this template